Lychii Privacy Policy

Last updated: 9/25/2025

Introduction

Lychii is an HR compliance and disciplinary workflow management application designed for corporate teams. This privacy policy explains how we collect, use, and protect information when you use the Lychii mobile application.

Information We Collect

Employee Information

Employee names, IDs, and contact information
Department and organizational data
Authentication credentials through Microsoft services

Incident and Workflow Data

Workplace incident reports and descriptions
Disciplinary action records and progression tracking
Action items and compliance workflow data
Photos or documents uploaded for incident documentation

Usage Data

App interaction data and usage patterns
Performance and diagnostic information
Device and technical information for app functionality

How We Use Information

We use the collected information solely for app functionality and HR workflow management:

Authentication: Verify user identity through Microsoft authentication services
HR Management: Track employee disciplinary progression and compliance workflows
Incident Management: Process and manage workplace incident reports
Action Tracking: Monitor pending compliance actions and follow-up requirements
App Functionality: Ensure proper operation, security, and performance of the application
Customer Support: Provide technical support and resolve user issues

Data Storage and Security

Secure Storage: All data is stored securely on Microsoft Azure cloud infrastructure with industry-standard encryption and security measures.

Access Control: Access to employee data is restricted to authorized HR personnel and supervisors within your organization.

Data Retention: Data is retained according to your organization's HR policies and applicable legal requirements.

Third-Party Services

We integrate with the following third-party services:

Microsoft Authentication: For secure user login and identity verification
Microsoft Azure: For secure cloud storage and data processing

These services have their own privacy policies and data handling practices. We recommend reviewing Microsoft's privacy policy for additional information.

Data Sharing

We do not sell, trade, or share your personal information with third parties for marketing purposes. Data is only accessible to authorized personnel within your organization for legitimate HR and compliance management purposes.

Your Rights

Depending on your location, you may have certain rights regarding your personal information:

Right to access your personal information
Right to correct inaccurate information
Right to request deletion of your information (subject to legal retention requirements)
Right to restrict processing of your information

To exercise these rights, please contact your organization's HR department or reach out to us directly.

Updates to This Policy

We may update this privacy policy from time to time to reflect changes in our practices or applicable laws. We will notify users of any material changes through the app or other appropriate means.

Contact Information

For questions about this privacy policy or our data practices, please contact us:

Email: info@legisimple.ca
Company: LegiSimple
App: Lychii - HR Compliance Manager